Ashby de la Zouch

01530 639 031

Tamworth

01827 758 041

Job Title: Legal Secretary - Commercial Property Department

 

Responsible to: Commercial Property Director and the wider Fishers Solicitors team

Reporting to: Ian Riley - Director - Commercial Property

 

About us

We’re a friendly law firm based in an office park on the edge of Ashby-de-la-Zouch. Our new office is open plan, modern and bright. The firm has been in Ashby for approximately 200 years. We’re a thriving business and we work hard and love what we do. Our Commercial Property team is one of our busiest and we are looking to grow that department with the help of a Legal Secretary.

 

About the role

Our Legal Secretary will provide direct support to our fee earners within the Commercial Property Team. This will include (but will not be limited to) the main responsibilities given below. Our Legal Secretary will be expected to use a high degree of self-management and initiative.
 

Main Responsibilities

To prepare correspondence and documents through audio-typing and word processing;

  • To record all client and matter details on the PMS and set up new files, and ensure that the transaction files are kept up to date;
  • To use the PMS where appropriate for document production.
  • To type/draft e-mails and e-mail documents when appropriate, and to check e-mails for fee earners;
  • To comply with all case management quality standards as laid down in the office manual and in accordance with Solicitors Regulatory Authority’s requirements;
  • To arrange copying and scanning of documents where required;
  • To make appointments, arrange meetings and to maintain an up-to-date diary for fee earners;
  • To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care;
  • To take and record accurately any messages and pass them to the appropriate person;
  • To record accurately and legibly any attendance details following discussions with the client and ensure that they are logged on the client matter;
  • To provide support to other secretaries as required;
  • To undertake any specific training when required to do so, and overall to have a responsibility towards self-development;
  • To ensure the confidentiality of all of the firm’s and clients’ documentation and information;
  • To comply with the terms of the Office Manual and any other reasonable request that may be made by the Head of Department or another Director.

 

Skills, qualifications and experience:

  • Have secretarial experience in Commercial Property
  • Must have good telephone manner
  • Must be able to work as a team member and also be able to work on own initiative
  • Must be proficient with Microsoft ‘Word’, ‘Excel’ and ‘Outlook’
  • Preferred to be proficient with Land Registry and HMRC applications
  • Attention to detail and excellent spelling/grammar is essential
  • We will consider applicants from non-legal sector environments.

 

Our Benefits

The role is office based 9-5 with an hour for lunch. We offer a competitive salary with 23 flexible days’ holiday, plus bank holidays and a Christmas shut down period. Every Friday is dress down Friday in the office and we like to be very sociable. In addition, we offer a life assurance death in service benefit at 3x salary, plus other benefits. We’re a firm who work hard and play hard, so you’ll always see emails about socials and other fun stuff! We support charities and have a dedicated “Charities and Social” committee. Our values are outlined below so you can get an idea about our culture.

Covid-19.

The firm employs mandatory twice weekly lateral flow testing. Lateral flow tests are provided by Fishers Solicitors.
 

Our Values

  • Drive: Have energy and enthusiasm to get the job done;
  • Innovate: Look to develop and change for the better;
  • Connect: Connect to customers and colleagues;
  • Collaborate: Work together for our customers and community;
  • Excel: Provide excellent customer service

 

 

HOW WE CAN HELP YOU?

HOW WE CAN HELP YOU?

Whatever your needs, assets or personal situation, we will listen to you and provide friendly and practical advice. Understanding your circumstances is the most important thing, so if you prefer to meet in person, by video link or something else - no matter where you are, we’re here to drive the change you need, or solve the problems you have.

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